A brief description of the Clerk's job as provided by Hampshire Association of Parish Councils :
Role & Duties:
The Clerk to the Parish Council will be responsible for the administration of the Council’s business
Act as Proper Officer and Responsible Financial Officer for Hartley Wespall Parish Council
• Fulfil the role of Parish Council Secretary
• Purchase goods and services on behalf of the Council
• Liaise with other authorities and bodies
• Manage the day to day business of the Parish Council
• Manage the Council’s IT systems and website
• Ensuring compliance with legal duties
• Ensure that all statutory and other provisions governing or affecting the running of the Council are observed.
• Managing Parish Council, and Parish AGM meetings
• Prepare Agendas for and Minutes of Council meetings.
• Health and Safety
• Ensure that the Council's statutory obligations for the proper management of all Health and Safety matters are met; including the review of Council’s Health and Safety Policy and the preparation (and oversight) of Risk Assessments, where necessary, for the safe management of Council business and activities.
• Financial management
• Manage the annual budget for Council and prepare financial statements prior to each meeting of the Parish Council.
• Prepare records for audit and VAT purposes.
• Ensure that correct financial records are kept and that internal checking regimes are established.
• Receive and report on invoices for goods and services to be paid for by the Council and ensure that such accounts are settled within due timescales.
• Research and bring forward opportunities to apply for grants to support programme
The Clerk's Job
Role & Duties:
The Clerk to the Parish Council will be responsible for the administration of the Council’s business
Act as Proper Officer and Responsible Financial Officer for Hartley Wespall Parish Council
• Fulfil the role of Parish Council Secretary
• Purchase goods and services on behalf of the Council
• Liaise with other authorities and bodies
• Manage the day to day business of the Parish Council
• Manage the Council’s IT systems and website
• Ensuring compliance with legal duties
• Ensure that all statutory and other provisions governing or affecting the running of the Council are observed.
• Managing Parish Council, and Parish AGM meetings
• Prepare Agendas for and Minutes of Council meetings.
• Health and Safety
• Ensure that the Council's statutory obligations for the proper management of all Health and Safety matters are met; including the review of Council’s Health and Safety Policy and the preparation (and oversight) of Risk Assessments, where necessary, for the safe management of Council business and activities.
• Financial management
• Manage the annual budget for Council and prepare financial statements prior to each meeting of the Parish Council.
• Prepare records for audit and VAT purposes.
• Ensure that correct financial records are kept and that internal checking regimes are established.
• Receive and report on invoices for goods and services to be paid for by the Council and ensure that such accounts are settled within due timescales.
• Research and bring forward opportunities to apply for grants to support programme
The Clerk's Job